Coverage
Two hours, half day, full day or multiple days.
Video Production
Event video, scoped before the doors open.
Choose the event coverage and outputs you will actually use. We plan the crew around your agenda and confirm every deliverable in writing.
How much of the day do you need covered?
Outputs
Recap, clips, interviews or selected sessions.
Separate scope
Extra rooms, AV, livestreaming and slides.
How much of the day do you need covered?
| Coverage | Good for | Usually delivered |
|---|---|---|
| Short coverage, up to 2 hours | A ribbon cutting, a launch, a keynote, an award moment | A 60-second reel, typically the next day; your proposal confirms timing |
| Half day, up to 5 hours | A morning program, a workshop, a networking event | Scoped to the outputs you choose below |
| Full day, up to 10 hours | A one-day conference or summit | A 60–90 second recap and 5 short social clips, plus anything else you add |
| Multi-day | Conferences and conventions | Daily coverage scoped day by day |
Extra hours can be added to any coverage. If two things happen at once, like two rooms or a stage and interviews, you'll need a second camera operator.
What do you want to have after the event?
- Recap video: the story of the day in 60–90 seconds, for your website, next year's registration page and sponsors.
- Short social clips: vertical moments to post during and after the event.
- Interviews: attendees, speakers or sponsors on camera, planned around their schedule.
- Selected speaker sessions: chosen talks recorded and edited.
- Photos: stills from the day.
Not included unless it's in your proposal:
- Full recordings of every session
- Coverage of rooms running at the same time
- Running the venue's sound or AV
- Livestreaming
- Slide capture
Recaps, clips and sessions: which outputs you'll actually use
What makes event day go smoothly.
Run of show
The moments and people that matter.
Crew positions
Access, overlaps and camera operators.
One approver
A clear owner for revision notes.
What makes event day go smoothly.
| Item | Why it matters |
|---|---|
| The run of show, with room names and times | So the crew is in the right place for the moments that matter |
| A list of must-capture moments and people | Keynote, award, sponsor, VIP: we plan positions in advance |
| Your AV contact | Clean speaker audio usually comes from the venue's sound system; we plan the connection ahead |
| Access and parking for the crew | Badges, load-in times and where gear can stay |
| Who signs releases | Speakers and interviewees sign before they're filmed |
| One approver after the event | One person collects feedback for each revision round |
Sound decides whether a session is usable.
Venue feed
Coordinate the source with the AV team.
Speech recording
Plan the room and recording method.
Clear limits
Venue sound operation is separately scoped.
Sound decides whether a session is usable.
A recap can run on music and atmosphere. A speaker session can't: if the audio is bad, the video is unusable. When sessions are part of the brief, we plan the audio with your venue's AV team: a feed from their mixer, our own microphones, or both. We don't run the venue's sound system, and we tell you before the event if a room can't give us clean audio.
From inquiry to final files.
Call and proposal
Date, venue, crew and written outputs.
Film the event
Follow the agreed shot plan.
Review and deliver
Two rounds; final files after full payment.
From inquiry to final files.
- Tell us the date, venue and what you need. We check availability before the call.
- 15-minute call, then a line-by-line proposal within 24 hours: coverage, crew, deliverables, schedule and price.
- A 50% deposit holds your date. The balance is due on delivery.
- Event day follows the shot plan we agreed.
- Watermarked previews until the project is paid in full; two revision rounds.
- Final files in the formats you need.
Corporate clients who pay on net-30 terms still pay the deposit before the event. Travel beyond our local service area is quoted as its own line.
Events & conferences
Covered from every angle.
Camera positions, clean audio from the sound desk and the clips you need are planned before the doors open.
Questions about event video.
Scope, rights and timing, before the shoot.
How far ahead should we book?
As early as you know the date. Events cluster on the same weeks, and venues often need vendor paperwork before load-in. If your event is on public property, a city permit can also take time.
Can you film two rooms at the same time?
Yes, with a second camera operator. It's a separate line, billed by the hour with a 4-hour minimum, and the extra editing is its own line too.
Do we get the raw footage?
Final edited files are included. Raw footage is available on request for a fee.
Can we use the recap to sell next year's event?
Yes. After full payment, your license covers any business use, including promotion and sponsorship decks. Music is licensed within its own terms.
Will you film attendees?
In public parts of the event, yes; we follow your event's photography notice. People interviewed or featured on camera sign a release first.
Can you livestream?
Livestreaming isn't included. Ask on the call if it matters, and we'll tell you honestly whether we can cover it or should refer you.
What if the schedule changes on the day?
It usually does. Tell the crew lead; we adjust positions to keep the must-capture moments covered. Big changes that add time or outputs are scoped as extras.
What should your business show next?
Tell us the goal and where the content will be used. A 15-minute call comes before your written proposal.